I've had a business for several years. We have one sheet for general yearly business expenses and another for each project we're working on. I want to move to standard accounting practices and software and stop using our hacked together convoluted system.

My ideal work flow would be create a budget for a project. Scan in receipts/import credit card transactions and assign them to a budget category and be able to see how much of the projected budget I've already used. I also want to be able to put in an expense that has not occurred yet. For instance I know that I will owe a contractor $200 and that should come out of the budget before I actually get the bill so I know that money is spoken for.

Is this a reasonable workflow? It seems like a lot of software doesn't offer budgeting. Do other companies track their budget separately from their accounting?

I'd love to find software that is not subscription based but that seems rare.